Are The Rehearsals Taking Place At The Conference Venue?

If so, are you sure the conference executive and his or her staff know who is arriving for rehearsals, how many and when? Do you know exactly what you want – which rooms, when and for how long, what facilities, services and equipment? Is this all covered in your booking form or contract? If not, notify any changes by telephone immediately, following up with a letter of confirmation.

Is the venue unavailable on your chosen dates? Should you rearrange rehearsals so they can be held there, in the actual conference environment so that shortcomings can be seen now, rather than later? Should they be held elsewhere – at head office, maybe? Is this wise, or is it better to spend money on the venue so you can assess it in action? You can’t afford to wait until the event to discover its weaknesses.