Overnight Accommodation

Will anyone be staying in the Overnight Accommodation

before, during or after Rehearsals?

If they are, is the hotel aware of this? Do they know who and how many will be staying, when and for how long, what your requirements are including numbers and types of rooms and the facilities and services needed? Has this already been discussed, agreed and confirmed? If not, telephone immediately with details of changes, seeking written confirmation by return.

If they are not, why not? Are the rooms unavailable at that particular time? Should you hold rehearsals on a different date so you can check out the overnight accommodation at the same time in case there are problems you need to find out about before the conference? Are you trying to minimise costs and is this worthwhile? What happens if disgruntled speakers and delegates are unhappy with the accommodation?