Analyse The Early Stages

Should you analyse the early stages when you were planning to organise the conference?

Your objectives:

Who, what, when, where, why and how? Have you achieved them all? If not, why? Can you identify the reasons – you need to be able to! In retrospect, were they all relevant? If not, what should your objectives have been?

Budget:

Is the budget comprehensive and sufficient for your needs? Did you adhere to it? If not, why was this? How about the cashflow forecast? Did you compose one? Was it complete and satisfactory? Were you able to maintain it? If not, can you identify the responses?

Your programme:

Did you have a theme? Was it persuasive? Did it help you to put across your key message? Enable you to build a solid, lasting impression of the event? If not, why not? What about the business contents? Were they all relevant and interesting? Well balanced? Relatively brief? Were the social contents suited to the participants? Did they complement the business contents?

Schedule:

Did all the planned activities unfold as expected in the correct order and at the right times? If not, why not? Can you spot the reasons – you should be able to! Did you have enough time to do everything properly? Were some activities rushed and others omitted?

Venue:

Did you pick a good location? Was it attractive and convenient to everyone? Was there sufficient public transport and enough to do there? Did you choose a good venue and overnight accommodation? Were they easy to reach and find? Were they the right sizes? Did the facilities and services offer everything you required at value-for-money prices?