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Compiling
The Budget
To
compile the budget you design an application form that
looks like this:
|
Sponsors
|
Organiser
|
|
-
|
Fellow
sponsors
|
|
Delegates
|
-
|
|
Partners
|
-
|
|
Others
|
-
|
|
Venue
|
Hire
charges
|
|
-
|
Extras
|
|
Overnight
accommodation
|
Room
rental charges
|
|
-
|
Extras
|
|
Speakers
|
Initial costs
|
|
-
|
Boarding
and lodging
|
|
-
|
Miscellaneous
|
|
Delegates
|
Initial costs
|
|
-
|
Boarding
and lodging
|
|
-
|
Miscellaneous
|
|
Publicity
|
Advertisements
|
|
-
|
Press
releases
|
|
-
|
Banners
and posters
|
|
-
|
Miscellaneous
|
|
Hiring
and rentals
|
Publicity
material
|
|
--
|
Transport
|
|
-
|
Decoration
|
|
-
|
Equipment
|
|
-
|
Security
|
|
-
|
Catering
|
|
-
|
Entertainment
|
|
-
|
Insurance
|
|
Rehearsals/Practices
|
Speakers
|
|
-
|
Entertainers/others
|
|
-
|
Extra
accommodation
|
|
Programme
|
Speakers
|
|
-
|
Delegates
|
|
-
|
Outsiders
|
|
-
|
Venue
|
|
Post
conference
|
Reports
|
|
-
|
Programmes
|
|
-
|
Miscellaneous
|
|
TOTAL
EXPENDITURE
|
-
|
Your next
step would be to finalise what kind of budget you need
to set - whether it should be a rigid or a flexible one.
Sometimes if you set a budget for a huge amount it is
highly possible that money could be sometimes overspent
in some and underspent in some cases.
Maintaining a proper cash flow
Organisation of a conference could take months,
so it is vital that you check the cash inflow
each month. Every month the money picture is going
to be different.
Surplus
In case of surplus money you have to negotiate wisely,
settle all your bills and dues promptly and do all settlements
on time. This will not only make you a better organiser
it will also improve your way of working in future.
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