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CHOOSING
THE VENUE
When you get a clear picture of what you want, you can
select the town or city where you will stage this conference.
In all cases you will have settled for three or four
locations which seem to be suitably sited and now just
need to make a firm choice. When studying readily available
material and subsequently visiting towns and cities
on your shortlist, address these specific issues before
reaching that all-important decision.
Is
the location convenient?
When you are going about this part, ask whether:
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the speakers and delegates feel excited enough to
want to attend
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it is convenient for everyone
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it is connected properly by air, rail or road
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participants will be able to reach the location on time
or you will have to delay the start of the event
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they will be able to go home at a reasonable hour.
Have arrangements been made for transportation?
Are there buses to use during the day and in the evenings - for speakers,
delegates and other people?
Do you need
to make any special arrangements for certain people?
Are there any interesting things to do in that place?
Are there shops to look at, gardens to visit, trips
to enjoy and so on for partners who have free time while
the business programme is being conducted?
Are there pubs, restaurants, theatres and clubs and such like
for speakers and delegates when business activities
have been concluded?
Of
the utmost importance, does the town or city provide
a good choice of conference and overnight accommodation?
Are there a sufficient number of conference venues in
the locality for you to choose from?
Do these venues meet your set criteria?
For overnight accommodation,
check that there is a choice of hotels for you to pick
from, which meet your requirements.
Shortlisting venues
Visiting
the venue
Making a provisional booking
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