Visiting The Venue

Now visit your shortlisted venues and any hotels which might provide overnight accommodation so that you can check the answers to your questions and make your final choices.

Are the conference rooms right for you?
Are lighting, heating and ventilation all suitable - in a blazing hot summer or in a freezing cold winter? Check them out. Noise levels are often overlooked. Inside the building, can your conference run without interruptions and distractions from others at the venue? Is it quiet enough outside the building, or will traffic, road works or any other noisy interruptions be off putting for speakers and delegates.

Are you happy with the facilities, services and equipment on offer?
Are the facilities of a good quality, up to date and in a satisfactory condition? Are you equally satisfied with the services that are being provided for you? For example, is the secretarial service up to your required standard and can the translator do his or her job well? Do you have faith in them? Is the equipment solid and reliable, modern, in good condition and just what you want?

Are the hotel rooms right for participants?
Are they clean, tidy, comfortable and luxurious - will they satisfy speakers, delegates and partners or even impress them? Are the facilities and services all in order - the shower working properly, does the restaurant have a good choice of food?

Is this the best deal for you?
If you can give positive answers to all the questions you have raised, then proceed. If not, consider looking elsewhere. If this venue represents value for money, then go ahead. If not, think again!