Confirm key details in writing (if you have not already done so) including location, dates, times, business and social activities, fees and payment dates, travel and accommodation arrangements and any other miscellaneous arrangements that you can think of.

Ask delegates to register well in advance so that you can estimate numbers, names, companies, addresses, telephone and fax numbers, attendance details, arrival dates, departure dates, fees for attending some activities and not others perhaps, accommodation requests and payment arrangements.

Finalise the conference programme and inform delegates of any changes. Supply any documents and materials, which may be of use or interest to them, such as new product literature and press releases.

Check to see if you should attend to anything else. Are there any questions or uncertainties? Is something unclear? Should you make travel and accommodation arrangements as early as possible and any amendments, as necessary? Is everything organised to get them to the conference on time, fresh and relaxed, and ensure they are happy with their accommodation? Are you ready to begin the business programme?