Outside Individuals And Organisations

On what does your decision depend?

What you decide depends partly on the knowledge and expertise currently available to you in each particular area, both your own and that of colleagues and associates, at the venue and at the overnight accommodation. Is the expertise there to successfully produce publicity material, arrange transport, decorate the venue, equip the conference, provide security, see to catering arrangements and social activities, and to insure the event?
The time constraints imposed on you are also a factor. Do you have the time to carry out each and every task and duty yourself – to collect a speaker and his or her partner or tape a sign to a wall in the foyer? Should you not concentrate on the key activities, delegating others elsewhere? Can you leave them to do their work with occasional, rather than excessive and time-consuming checks?

Take into account financial limitations, too. How far does your budget stretch, and how much have you set aside for specialist help and the necessary fees? Do you have the money to call in expert assistance? Then again allowing for the cost of your time, can outside help be brought in at a lower level than would be incurred in-house?