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Party
Planner
A
month before the party :
- The
kind of party your client wants
- If
it is a theme party, create your theme or better still
ask your client for the theme. After the theme is
settled, jot down all those things you would make
out of the theme. If you think that you are going
scarce of ideas, surf the net.
- Prepare
the guest list. Classify them into friends, relatives,
well wishers, colleagues, neighbours etc.
- Start
making orders for party supplies, decorations, activities
and miscellaneous items like prizes (for children’s
parties). Order for enough napkins and items like
plates and spoons. You might never know when you would
need extra.
A
fortnight before the party:
- Start
sending the invitations. It would be good if you asked
the guests to send an RSVP. It would make your work
much easier when you come to know how many people
are actually coming to the party.
- Decide
on activities, menus and games if you want to incorporate
them in your party.
A
week before the party:
- Contact
the caterer. With his help, decide on the menu. Confirm
everything with him before proceeding any further.
If there is no caterer and menu planning is your department,
then it would be advisable to start buying the things
needed.
- Confirm
the orders placed on part supplies and hired help.
2-3
days before the party:
- Arrange
for the photographer/ videographer if necessary.
- Make
an exact guest count. Supposing some of them have
not responded, contact them immediately.
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